Freight Girlz • Carrier Onboarding

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    Carrier Onboarding for Truck Dispatch Services

    Carrier onboarding is fast and simple with Freight Girlz — clean paperwork, transparent billing, and a women-owned, U.S.-based team.

    W-9 + COI + MC Letter Card on File Required 2-Minute Walkthrough Phone & Email Support
    Onboarding Progress 0%
    Tell us what applies to your operation:

    Base completion uses Steps 1, 2, and 4. Applicable Driver Intake or RGN items are tracked as bonus completion.

    Start Onboarding Steps Email Support Call Freight Girlz
    Important Notice Before Continuing

    Hot Shot Dispatch Requirements

    Before completing the Freight Girlz Carrier Agreement, please verify that your equipment meets our minimum requirements. This helps prevent delays and saves you from completing an agreement for equipment we cannot dispatch.

    We Dispatch Hot Shot Carriers With:

    • Valid Class A CDL
    • Commercial 1-ton dually such as a Ram 3500, Ford F-350, Chevrolet 3500HD, or GMC 3500HD
    • 40' gooseneck trailer or qualifying 35' + 5' dovetail
    • Active USDOT and MC authority
    • Commercial insurance
    • ELD and required carrier documents when applicable

    We Do Not Dispatch:

    • Non-CDL or Class B-only hot shot operations
    • Sprinter vans, cargo vans, or box trucks
    • Single-rear-wheel pickups
    • Small utility or bumper-pull trailers
    • Hot shot trailers below our minimum commercial size
    • Carriers without active authority or commercial insurance
    Please do not continue with the Carrier Agreement unless your setup meets these requirements.
    Begin Carrier Onboarding

    Start With the Walkthrough and Dispatch Agreement

    Complete the first two onboarding steps by watching the short overview and submitting the carrier agreement with clear copies of your required documents.

    Carrier Onboarding Overview Video

    Required Step

    Watch the 2-minute walkthrough covering the required documents, billing activation, and the carrier onboarding process.

    Watch Onboarding Video

    Carrier Onboarding Dispatch Agreement

    Required Step

    For carrier onboarding, upload your W-9, Certificate of Insurance, and MC or Authority Letter directly inside the agreement.

    Completed W-9
    Active COI
    MC / Authority Letter
    Open Carrier Agreement Complete and Sign W-9
    Upload tip: Submit complete, readable, non-blurry documents. Clear uploads help Freight Girlz verify your carrier profile faster.
    Complete the Remaining Forms

    Driver Intake, Billing Activation, and Heavy Haul Details

    Complete the forms that apply to your operation. The billing card is required for every carrier, while Driver Intake and Heavy Haul forms apply only when relevant.

    Driver Intake Form

    Optional

    Complete this form only when you employ drivers who operate under your motor carrier authority.

    Submit Driver Intake

    Carrier Onboarding: Card on File

    Required for Activation

    Freight Girlz sends invoices on Friday and automatically drafts the exact invoiced amount the following Tuesday for loads hauled. No loads means no invoice.

    Friday Weekly invoice is issued for dispatched loads.
    Tuesday The exact invoiced amount is automatically drafted.
    No Loads No dispatched freight means no weekly invoice.
    Account activation requirement: A valid billing card must be placed on file before your dispatch account is fully activated and loads are released. Skipping this step leaves onboarding in Pending Billing.
    Complete Card Authorization
    Secure billing: Freight Girlz drafts only the exact invoice amount. There are no hidden dispatch charges.

    Need the form emailed instead? Contact support@freightgirlz.com.

    Heavy Haul Form — RGN Only

    Optional

    Complete the Heavy Haul form only when you operate an RGN trailer or haul oversize and specialized equipment. Skip this step when it does not apply.

    Open Heavy Haul Form
    Safety & Compliance Acknowledgment

    FMCSA Safety & Non-Domiciled Driver Compliance

    Freight Girlz supports the mission of the Federal Motor Carrier Safety Administration to improve safety, lawful operation, and integrity across U.S. trucking.

    As part of carrier onboarding, the Freight Girlz dispatch agreement includes a Non-Domiciled Driver Compliance & Hold Harmless acknowledgment. By signing, the carrier confirms that the motor carrier and every driver operating under its authority are lawfully authorized and eligible to drive commercially in the United States.

    The carrier remains responsible for all FMCSA and DOT compliance obligations.
    Every driver operating under the carrier’s MC must be legally eligible for commercial operation.
    The carrier must keep licensing, authority, insurance, and driver records current.
    Important: Freight Girlz is not a law firm and does not provide legal, immigration, licensing, or regulatory advice. Carriers remain independently responsible for FMCSA, DOT, employment-eligibility, immigration, and operating-authority compliance.
    Final Onboarding Step

    What Happens After You Finish?

    Once your onboarding is complete, Freight Girlz reviews your documents, verifies your carrier profile, and prepares your account for dispatch.

    Your Next Steps

    Review the process below so you know what to expect after submitting the required forms and documents.

    Verification & Dispatcher Assignment
    Your paperwork is reviewed, your carrier profile is verified, and a dedicated dispatcher is assigned. If applicable, you will receive onboarding confirmation, login information, and the next steps for your account.
    Priority Lane Planning
    Carriers that complete all applicable onboarding items, including Driver Intake or Heavy Haul forms when relevant, can be prioritized for lane planning and dispatch preparation.
    Pending Billing Reminder
    If the required Card on File has not been completed, your account remains in Pending Billing. Freight Girlz cannot release loads for dispatch until billing activation is complete.
    Review Onboarding Steps Contact Support

    Complete all required onboarding items before expecting dispatch activation. Freight Girlz reviews submitted information before assigning a dispatcher or releasing freight opportunities.

    Carrier Compliance Resources

    Stay Compliant and Ready for More Freight Opportunities

    Many carriers need additional credentials for port access, intermodal freight, customs activity, and certain broker or shipper requirements. Use the direct resources below to apply or renew.

    TSA logo for TWIC card enrollment used by truck drivers to gain access to secure ports and facilities

    TWIC Card Enrollment

    A Transportation Worker Identification Credential is commonly required for unescorted access to secure maritime facilities, ports, and certain freight zones.

    Issued through the Transportation Security Administration.
    Used for access to secure port and maritime facilities.
    Application and identity-verification requirements apply.
    Start TWIC Enrollment
    Official SCAC logo for Standard Carrier Alpha Code registration through NMFTA, required for freight brokers and U.S. Customs hauling

    SCAC Code Application

    A Standard Carrier Alpha Code may be needed for U.S. Customs activity, intermodal freight, government shipments, and certain brokers, shippers, or freight systems.

    Commonly used for customs, intermodal, and freight identification.
    Issued and renewed through the SCAC registration process.
    Carrier eligibility and annual renewal requirements may apply.
    Apply for a SCAC Code

    TWIC and SCAC requirements depend on the freight, facility, broker, shipper, port, and operating model involved. Carriers are responsible for confirming which credentials apply to their operation.