Document Management

Document Management & Paperwork Services

At Freight Girlz Dispatch, we eliminate paperwork chaos. Our proprietary Turbo Dispatcher™ TMS centralizes every trucking dispatch document—so your back office stays simple, compliant, and audit-ready.

View, download, and organize everything from your secure Carrier Dashboard—anytime, anywhere.

📁 What’s Included

  • Carrier Onboarding: Packets, broker setup, insurance verification
  • Rate Confirmations: Stored by load for instant access
  • W-9s, COIs, MC Authority: Ready for brokers or factoring at any time
  • BOLs & PODs: Upload, tag, and retrieve in seconds
  • Invoicing: Factor-ready submissions & follow-ups

⚙️ Powered by Turbo Dispatcher™

Secure Cloud Storage

Files are linked to loads and archived by date, broker, and lane for quick audits.

24/7 Dashboard Access

Review, download, or upload from any device via your Carrier Dashboard.

Compliance Tools

FMCSA-friendly recordkeeping and clean document trails for factoring partners.

🧾 Our Paperwork Process

  1. Collect: We gather W-9, COI, MC authority and driver docs during onboarding.
  2. Organize: Everything is indexed by load; RCs, BOL/POD, invoices, accessorials.
  3. Submit: Factor-ready packets are sent promptly to reduce DSO.
  4. Verify: We confirm receipt, resolve exceptions, and log timestamps.
  5. Archive: Final docs are stored for audits and easy future retrieval.

📚 Document Matrix (What we store & how it’s used)

Document Where It Lives Primary Use
W-9 / COI / MC LetterCarrier Profile in Turbo Dispatcher™Broker setups, factoring, compliance
Rate Confirmation (RC)Attached to Load RecordRate, terms, pickup/delivery authority
BOL / PODLoad DocumentsProof for invoicing & factoring
InvoicesBilling WorkspaceBroker payment & factor submission
Accessorials (Detention/TONU)Load Notes + DocsSupporting evidence for claims

W-9 / COI / MC Letter

Where
Carrier Profile in Turbo Dispatcher™
Use
Broker setups, factoring, compliance

Rate Confirmation (RC)

Where
Attached to Load Record
Use
Rate, terms, pickup/delivery authority

BOL / POD

Where
Load Documents
Use
Proof for invoicing & factoring

Invoices

Where
Billing Workspace
Use
Broker payment & factor submission

Accessorials (Detention/TONU)

Where
Load Notes + Docs
Use
Supporting evidence for claims

📨 Let Us Handle the Paperwork

Focus on driving—Freight Girlz keeps your documents delivered, stored, and audit-ready, every time.

📎 Get Paperwork Support Today Start Carrier Onboarding

Frequently Asked Questions

Can I access documents from my phone?

Yes—your Carrier Dashboard is mobile-friendly and available 24/7.

Do you submit directly to my factor?

We prepare and submit factor-ready packets and follow up to reduce delays.

What if a broker asks for additional docs?

We provide and log requested items, then archive the final packet to your load record.

How long do you retain documents?

We maintain an audit-friendly archive and can export by date range upon request.