W-9 / COI / MC Letter
Where
Carrier Profile (Turbo Dispatcher™)
Use
Broker packets, factoring, compliance
Document Management
Document Management & Paperwork Services
At Freight Girlz Dispatch, we reduce paperwork chaos. Our Turbo Dispatcher™ TMS helps centralize dispatch documents by load—so your back office stays simple, compliant, and audit-ready.
View, download, and organize files from your secure Carrier Dashboard—anytime, anywhere.
📁 What’s Included
- Carrier onboarding: carrier packets, broker setup support, insurance verification
- Rate confirmations: stored by load for instant access
- W-9s, COIs, MC authority docs: ready for broker packets or factoring partners
- BOLs & PODs: upload, tag, and retrieve in seconds
- Invoicing: factor-ready submissions & follow-ups
⚙️ Powered by Turbo Dispatcher™
Secure Cloud Storage
Docs can be linked to loads and organized by broker, date, and lane for quick audits.
24/7 Dashboard Access
Review, download, or upload from any device via your Carrier Dashboard.
Compliance-Friendly Trails
Clean recordkeeping and document trails that support broker packets and factoring workflows.
🧾 Our Paperwork Process
- Collect: We gather W-9, COI, MC authority and onboarding docs.
- Organize: Everything is indexed by load: RCs, BOL/POD, invoices, accessorials.
- Submit: Factor-ready packets are sent promptly to reduce delays.
- Verify: We confirm receipt, resolve exceptions, and log timestamps.
- Archive: Final docs are stored for audits and easy future retrieval.
📚 Document Matrix (What we store & how it’s used)
| Document | Where It Lives | Primary Use |
|---|---|---|
| W-9 / COI / MC Letter | Carrier Profile (Turbo Dispatcher™) | Broker packets, factoring, compliance |
| Rate Confirmation (RC) | Attached to Load Record | Rate, terms, pickup/delivery authority |
| BOL / POD | Load Documents | Proof for invoicing & factoring |
| Invoices | Billing Workspace | Broker payment & factor submission |
| Accessorials (Detention/TONU) | Load Notes + Docs | Supporting evidence for claims |
Rate Confirmation (RC)
Where
Attached to Load Record
Use
Rate, terms, pickup/delivery authority
BOL / POD
Where
Load Documents
Use
Proof for invoicing & factoring
Invoices
Where
Billing Workspace
Use
Broker payment & factor submission
Accessorials (Detention/TONU)
Where
Load Notes + Docs
Use
Supporting evidence for claims
📨 Let Us Handle the Paperwork
Focus on driving—Freight Girlz helps keep your documents delivered, stored, and easy to retrieve when you need them.
Frequently Asked Questions
Can I access documents from my phone?
Yes—your Carrier Dashboard is mobile-friendly and available 24/7.
Do you submit directly to my factor?
We can prepare factor-ready packets and submit per your instructions, then follow up to reduce delays.
What if a broker asks for additional docs?
We provide and log requested items, then archive the final packet to your load record.
How long do you retain documents?
We maintain an audit-friendly archive and can export by date range upon request.
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